Oriental Petroleum And Minerals Corporation Notice Of The Regular Annual Meeting Of The Stockholders
NOTICE IS HEREBY GIVEN that the Annual Meeting of the stockholders of ORIENTAL PETROLEUM AND MINERALS CORPORATION will be held on Tuesday, June 29 2021, at 3:00 P.M. at the Board Room, 42/F Robinson Equitable Tower, ADB Avenue corner Poveda Road, Ortigas Center, Pasig City, Metro Manila., pursuant to the resolution of the Board of Directors adopted in accordance with the By-Laws. The agenda of the meeting is as follows:
Call to order
Proof of due notice of meeting and determination of quorum
Approval of the Minutes of the June 25, 2020 Regular Annual Meeting of Stockholders
Reports of Officers and Approval of the Annual Report
Ratification of all acts and resolutions of the Board of Directors and Management from the date of the last annual stockholders’ meeting until the date of this meeting
Election of the members of the Board of Directors
Appointment of External Auditors
In light, however, of the COVID-19 Pandemic, Stockholders who wish to attend the meeting may do so virtually or through videoconferencing at: http://bit.ly/OPMC2021ASM pursuant to the SEC Memorandum Circular No. 6, Series of 2020.
Stockholders intending to participate via remote communication must notify the Corporation by email to firstname.lastname@example.org on or before June 22, 2021, and provide the following information: (1) Name; (2) Email Address; (3) Contact Number; (4) Postal Address; and (5) scanned copy of any valid government-issued identification card (“ID”) with photo of the stockholder.
Stockholders who wish to cast their votes may do so via the method provided for voting in absentia, or by accomplishing the proxy form to be sent together with the Information Statement. The procedures for attending the meeting via remote communication and for casting votes in absentia are explained further in the Information Statement.
Proxies on file with the Corporation will be recognized and/or used unless they have lapsed or have been specifically revoked or a new proxy is received by the Corporation.
Stockholders who wish to vote by proxy shall send the proxies via email to email@example.com or hard copies to The Office of the Corporate Secretary, 34F Robinsons Equitable Tower, ADB Avenue cor. Poveda Road, Ortigas Center, Pasig City not later than by the close of business hours, five (5) working days prior to the date of meeting, viz., not later than 5:00 P.M. on June 22, 2021. Proxies received after the cut-off date shall not be recorded for this meeting. Validation of proxies will begin on June 22, 2021.
Pursuant to Article II, Section 6, par. 2 of the By-Laws, nominations for the position of directors, other than Independent Directors, must be received by the Corporate Secretary at least five (5) working days before the stockholders’ meeting, i.e., not later than 5:00 P.M. on June 22, 2021. Nominations for Independent Director must be received by 5:00 P.M. on May 28, 2021. No further nominations shall be considered or entertained after the respective cut-off dates.
Only stockholders of record as at the close of business hours on May 28, 2021, shall be entitled to notice of, and to vote at, this meeting.
VICENTE O. CAOILE, JR.